Postings for Permanent and LTO Positions; Mandatory Training; QECO Ratings for LTO Pay; Lost Prep Periods; If Changing Address; TVOT Office Closes for the Summer

 

Permanent Positions - 

Round 4 permanent teaching vacancies for September 2025 will be posted within "Job Applications" in the Employee Portal once the internal staffing process is complete, anticipated to be June 26th in the afternoon. Postings will closed on June 30th at 4 PM. The summary of vacancies that are posted in "Job Applications" will also be posted in SharePoint Job Postings so that applicants can review the assignment details. There is no limit to the number of interviews TVOT members can accept. Interviews may take place commencing July 2, 2025.

LTO Positions -

Option 1 (Principal inteviews): Positions will be posted from July 2nd AM until July 4th at 4 PM.

Option 2 (Central Placements): Positions will be posted the week of August 1-8/25 with placements during the week of August 11th. Calls will be made between 8:30 AM -12:30 PM and then from 1:30 PM - 5:00 PM. 

_______________

Mandatory Training Final Reminder:  In order to receive a 1/2 day of pay for the Mandatory Training found in the Employee Portal, it must be fully completed by this Friday, June 27th, 2025 at 4pm. Your Annual Offence Declaration and all Mandatory Training modules must be completed by August 31 (unpaid) prior to returning to work. 

If you are a teacher-retiree working as an Occasional Teacher and concerned that the Board's paid mandatory training may affect your pension, please contact: Terri Manning, TVDSB System Staff Development Specialist.  Email: t.manning@tvdsb.ca

Submit Your Claim -Occasional Teachers in daily and long-term assignments "...who are not able to receive their preparation payback period in the course of their assignment will be entitled to money in lieu." (per Letter of Understanding #5)

The deadline to submit a claim for this current school year is July 2/25 at 4 PM. A link has been sent via TVDSB's Outlook -https://forms.office.com/r/CjuCVz6wib

TVOT members can also claim for lost prep where an Occasional Teacher is hired for a vacancy for preparation time or meeting coverage, and that Occasional Teacher does not receive a forty (40) minute preparation time period. The forty (40) minute preparation time will be scheduled as early in the day as possible based on the schedule of events requiring coverage. (per Article L18.03 (b)

____________________________

Remember, it is a condition of employment to update  your contact information in the Board's Employee Portal under View/Change my Personal Information. Please update any new home addresses or phone numbers as soon as they change.

__________________

A reminder that your Local ETFO TVOT Office will be closed after Friday June 27th and will re-open when school resumes in September. We do however check our etfotvot@gmail.com emails on a weekly basis.

Should an emergency occur where members require assistance from ETFO Provincial, you can contact them at 1-888-838-3836.

The ETFO Thames Valley Occasional Teachers' Local Office will be closed from June 28/25 until September 2/25. 

ETFO AQ Courses; Accessing TVDSB accounts from outside Canada; June 27 PA Day; Mandatory Training; Overpayments and Underpayments'

 

ETFO AQ course registration has been extended until Tuesday, June 24 at 11:59 PM. Explore the full list of 33 courses today at etfo-aq.ca as some are only offered during the summer season. Don't miss this opportunity to elevate your professoinal learning . Don't forget that TVOT members who have been on the list are eligible to apply once a year for Professional Learning Development Fund (PLDF) assistance of $500.  Register at www.etfotvot.com for access to your PLDF form.

_______________

If Travelling Internationally -

Employees of TVDSB who travel outside of Canada generally cannot access their Board emails. To ensure access, employees need to notify the Board's IT Help Desk at least 7 days in advance in order to minimize complications with TVDSB's multifactor authentication. 

To do this:

1) From the TVDSB Employee Portal log-in page, select "Help Hub Help Desk"

2) Log-in with "Sign-in Using Office365 (SSO)"

3) You may be asked to sign-in with your Board Outlook account, TV#####@tvdsb.ca

4) Once in, type into the search bar: Request login access for travel outside of Canada

5) Select appropriate link for cellphones and enter the required information (Supervisor for this purpose is Roxanne Jones / roxanne.jones@tvdsb.ca

Important -

- This must be done at least 7 days prior to leaving the country.

- If you are already outside of the country, call the Help Hub at 519-452-2005 but you must be able to receive texts to your Board registered cellphone.

________________

 

LTOs and June 27th PA Day - 

Unless the absent Teacher is returning and being paid for the last day of school, LTOs are expected to attend and be paid for that day.  (Article L20.03). Itinerant LTO assignments end on June 26th - they do not participate that day. (Letter of Understanding #6)

______________

Overpayments and Underpayments of Salary

Article L7.12: An Occasional Teacher shall only be required to reconcile an overpayment for the twelve (12) month period prior to an error being discovered.

The Board shall only be required to reconcile an underpayment for the twelve (12) month period prior to an error being discovered.

Any overpayment reconciliation plan shall be with the mutual agreement of the Union and the Occasional Teacher. An overpayment plan shall commence within two months of the discovery of the error.

Any underpayment shall be made on the next possible pay date or in a manner mutually agreeable to the Union and the Occasional Teacher.

_____________

Mandatory Training for Daily OTs and June 27 PA Day - 

The deadline to complete TVDSB's mandatory training modules for payment is June 27th. Completion is a condition of employment. 

Modules are posted in the Employee Portal under "Employee Training".  Once there, scroll down to "2024 - 2025 OTE Required Training" and complete the following modules for a half-day of salary to be paid in July. Contact Terri Manning in Staff Development at t.mannning@tvdsb.ca if there are difficulties.

Click here for eBase access for: Harassment, Bed Bug and Cockroach Awareness Training and Employee Incident Report Training

Anaphylaxis

Asthma

Diabetes

Epilepsy

Concussion

Ancillary & Non-Instructional Materials

It Can Happen To You - ETFO

Fire Safety Awareness

Head Injury Prevention

Health and Safety Program Awareness

Navigating WSIB

Violence Awareness - General Awareness

 

June 20, 2025

More About Prep Payback; Columbia Store Invitation; Promises Unfilled Ch. 4; Summer Academy is Filling Fast!

About Prep Payback, Did You Know? 

i) Where an Occasional Teacher is hired for a vacancy for preparation time or meeting coverage, that Occasional Teacher shall be assigned no more than one (1) supervisory duty. The Occasional Teacher will maintain a forty (40) minute uninterrupted lunch and shall be provided with a forty (40) minute preparation time period. The forty (40) minute preparation time will be scheduled as early in the day as possible based on the schedule of events requiring coverage. (Article L18.03 (b)

ii) Occasional Teachers in daily and long-term assignments "...who are not able to receive their preparation payback period in the course of their assignment will be entitled to money in lieu." (Letter of Understanding #5)

The deadline to submit a claim for this current school year is July 2/25 at 4 PM. A link has been sent via TVDSB's Outlook -https://forms.office.com/r/CjuCVz6wib

_________________

Last Columbia Outlet Store Invitation of this school year -

TVOT members can bring up to 4 guests with this invitation and proof of TVDSB employment, to the Columbia Employee Store to shop in-person for brands such as Columbia, Sorel, prAna and Mountain Hardware. This offer runs from June 20 to July 13/25.

About ETFO Provincial's "Summer Academy":

- 33 three-day sessions offered throughout July and August

- courses are online or in-person at various locations across the province

- Registration is $75 for in person sessions and $30 for virtual courses

- Click here for the full list of courses bit.ly/4jFVS4Q

- Contact Julie Millan at jmillan@etfo.org if you have questions

How you can have your summer fun, and your savings too

One of the wonderful things about being an education member is the summer. A chance to recharge, or renovate. Take a course, or take off. So, how can you embrace all that summer offers while protecting your financial well-being? Here are 3 practical tips to help you have your summer fun, and your savings too.

1. Set (and stick to) a budget. Having more ‘free time’ in July and August could potentially lead you to overspending if you’re not careful. This is why you should always have a separate spending budget in place to keep your finances on track for the summer months.

2. Stretch your money further by cashing in those loyalty rewards. With billions in unredeemed loyalty points in Canada, consider finally cashing in on any unused points you’ve racked up to enjoy discounted (or even free) meals, activities, transportation, or hotel stays this summer.

3. Make sure your money is still working hard while you’re on break. While you might be catching a bit of a respite over the summer- make sure your money is still working just as hard as you do during the school year. Get expert advice from a financial advisor. 

For more tips on how to protect your finances, read the full article: https://bit.ly/3Sn3iOt.

Need help with your finances? Call on Educators Financial Group.

Whether you’re looking to switch your mortgage or maximize your summer cash flow, get expert, educator-specific advice for every stage of your life.

Visit https://bit.ly/43Nipaq or call 1.800.263.9541 to schedule a complimentary consultation today.

Educators Financial Group has been offering financial planning and a wide selection of investing and lending products and services exclusively to education members and their families since 1975. It is this strong history that has enabled them to become the education community’s financial specialist — empowering educators to achieve their financial goals.

______________

                          June 12, 2025

June 27 PA Day; Prep Payback Form; Grid Salary; Spec Ed Funding - Promises Unfulfilled - Chapter 3;

 

1) LTOs and June 27th PA Day - 

Unless the absent Teacher is returning and being paid for the last day of school, LTOs are expected to attend and be paid for that day.  (Article L20.03). Itinerant LTO assignments end on June 26th - they do not participate that day. (Letter of Understanding #6)

2) Daily OTs and June 27 PA Day - 

The deadline to complete TVDSB's mandatory training modules for payment is June 27th. Completion is a condition of employment. 

Modules are posted in the Employee Portal under "Employee Training".  Once there, scroll down to "2024 - 2025 OTE Required Training" and complete the following modules for a half-day of salary to be paid in July. Contact Terri Manning in Staff Development at t.mannning@tvdsb.ca if there are difficulties.

Click here for eBase access for: Harassment, Bed Bug and Cockroach Awareness Training and Employee Incident Report Training

Anaphylaxis

Asthma

Diabetes

Epilepsy

Concussion

Ancillary & Non-Instructional Materials

It Can Happen To You - ETFO

Fire Safety Awareness

Head Injury Prevention

Health and Safety Program Awareness

Navigating WSIB

Violence Awareness - General Awareness

3) Prep Payback Form - 

Occasional Teachers in daily and long-term assignments "...who are not able to receive their preparation payback period in the course of their assignment will be entitled to money in lieu." (Letter of Understanding #5)

The deadline to submit a claim for this current school year is July 2/25 at 4 PM. A link has been sent via TVDSB's Outlook -https://forms.office.com/r/CjuCVz6wib

4) Grid Pay for LTOs - Check Your Paystub-

Grid salary requires documentation of qualifications (QECO rating) and documentation proving previous post-certification teaching experience outside of TVDSB. This includes daily experience anywhere in Canada and international experience.

To show the evaluation of their qualifications, the LTO must provide the Board with a QECO Rating Statement or a card indicating their rating is in progress, prior to July 31st for retroactive adjustment.  Note that the process can take several weeks.

1) To obtain a QECO Rating, follow the instructions at www.qeco.on.ca or call QECO at 1-800-385-1030 and request an application form.

2) Once received, submit the results to TVDSB Staffing Officer, Jessica Grison Roeder - j.grisonroeder@tvdsb.ca before the July 31st deadline or forward a copy of the green QECO confirmation card if the application is in progress but will not be available by the due date.

N.B. The same July 31^st deadline applies to proof of any post-certification teaching experience, outside of TVDSB. Recognized teaching experience is outlined in Article L7.08 of the Collective Agreement.

___________________________

How to manage risks at home

Ensuring the safety and security of your home is a crucial responsibility. By understanding common risks and taking proactive measures, you can protect your most valuable assets. Here, we’ll explore various ways to identify, assess, and manage risks in and around your home so you can enjoy peace of mind.

Read more at www.otip.com/article193. #OTIPUpdate

Celebrate the end of the school year with a bonus offer!

For the month of June only, get a $30 gift card of your choice when you get a car, home, or leisure product quote. Get a quote or call 1-888-892-4935 and mention this offer.

_________________

Congratulations; Link to TVDSB Reflection Survey; Last Call for TVOT $75 Resource Rebate; Chapter 2 Summary - Promises Unfulfilled

TVOT General Meetings provide an opportunity for members to connect with their peers and keep in touch with those elected to advocate for Occasional Teacher interests. Thursday's Spring Annual Meeting in the Crystal Ballroom of the Lamplighter Inn, provided a luxurious setting for a delicious dinner and an exchange of information with the membership. It also gave us a format to say "Farewell" to ETFO Thames Valley Teacher Local President, Craig Smith who will be leaving their TVTL Executive after many years of exemplary service to the permanent elementary Teachers in TVDSB.

For those who could not make it, here is your TVOT Executive for 2025 - 2026:

• President - Terry Card
• First Vice President - Kevin Utley
• Second Vice President - Vivek Nath
• Secretary - Sharon Pinylo
• Treasurer - Krisanne Nunes
• Health & Safety Officer - David Griffith
• Executive at Large Members - Allison Joseph, Farida Makhani, Ruth Ann Morley, Nancy Springer.

The TVOT Collective Bargaining team for 2025 - 2026 is:

• Chief Negotiator - Terry Card
• Committee Members - Kevin Utley, Vivek Nath, Allison Joseph, Farida Makhani, Krisanne Nunes.

Your Representatives to the ETFO Annual Meeting at Toronto in August will be: Terry Card, Kevin Utley, Vivek Nath, Sharon Pinylo, Krisanne Nunes, David Griffith, Farida Makhani, Ruth Ann Morley, Nancy Springer, Meera Merchea, Keri-Lyn Kok.

________

TVDSB Reflection Surveys trigger payment for those who have attended a paid PD workshop, whether hosted by the Board or by your TVOT Local. Here is the link to the TVDSB Reflection Survey https://stafflearninghub.tvdsb.ca/d2l/home 

Please contact Terri Manning in Staff Development at t.manning@tvdsb.ca if you have any difficulties.

___________

TVOT Resource Rebate claims must be submitted by May 30th for members who want to be reimbursed up to $75 for books or items applicable to their elementary teaching practice. Forms are only available to those registered on our Local's website www.etfotvot.com so act quickly! Our books must close on this expenditure at the end of this month.

Those members who have provided ETFO Provincial with an up to date email address will have received the link to participate in ETFO's 2026 Collective Bargaining Survey. The survey takes 10 minutes to complete and closes on May 30th.  If you did not receive the link, contact cbsurvey@etfo.org

___________