LTOs and Permanent Positions; Balanced Days; Important Deadlines; Columbia Store Invitation; Message from ETFO Provincial President

 

- You may be aware that there are not likely to be permanent elementary teaching positions posted this summer as TVDSB is still facing declining enrolment. Hopefully things will improve once registration is complete in September.

- For LTOs where interviews will be required, posting will be available from June 29 until July 2nd with interviews from July 3-7.

- For LTOs that will be filled by central placement, the posting period will be from August 4-10 with placements taking place the week of August 11. HR will make these calls from 8:30am - 12:30pm and from 1:30pm - 4:00pm.

- Elementary OTs must teach a total of 10 days and complete the annual Offence Declaration and the mandatory online training in order to remain on the OTE List for September

- All schools in TVDSB will be on a balanced day schedule this coming school year

- Keep these important dates for TVOT members in mind: 

• June 26, 4PM - mandatory online training modules are due
• July 4, 4 PM - claims for missed prep periods must be submitted for payment
• July 31 - QECO ratings must be submitted for retroactive salary adjustment for LTOs in 2025 - 2026
• July 31 - deadline to submit proof of post-certification teaching experience for grid placement for LTOs in 2025 - 2026 
• August 31 - deadline to submit annual Offence Declaration (regardless of whether you submitted a vulnerable sector check)
• September 2,3 - PA Days for LTOs to attend
• September 8, classes begin

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As I clean out my files, here is another perspective for consideration - 

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A Message from your ETFO Provincial President

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LTO Postings; International Travel; Six Important Deadlines; Teaching Strategies for OTs;

If you have been following the local news, you are aware that TVDSB has been facing declining enrolment. For that reason, the TVOT Local does not expect a large number of postings for permanent positions, unless there is a boost in attendance come September. 

That being said, here is the information from TVDSB regarding LTO postings (also available in TVDSB Outlook): 

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If Travelling Internationally -

Be aware that employees of TVDSB who travel outside of Canada generally cannot access their Board emails. To ensure access, employees must notify the Board's IT Help Desk at least 7 days in advance in order to minimize complications with TVDSB's multifactor authentication. 

To do this:

1) From the TVDSB Employee Portal log-in page, select "Help Hub Help Desk"

2) Log-in with "Sign-in Using Office365 (SSO)"

3) You may be asked to sign-in with your Board Outlook account, TV#####@tvdsb.ca

4) Once in, type into the search bar: Request login access for travel outside of Canada

5) Select appropriate link for cellphones and enter the required information (Supervisor for this purpose is

Important -

- This must be done at least 7 days prior to leaving the country.

- If you are already outside of the country, call the Help Hub at 519-452-2005 but you must be able to receive texts to your Board registered cellphone.

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1) Mandatory Training: In order to receive a 1/2 day of pay for the Mandatory Training found in the Employee Portal, it must be fully completed by Friday, June 26th, 2026 at 4pm. Your Annual Offence Declaration and all Mandatory Training modules must be completed by August 31 prior to returning to work. Completion will be unpaid if the modules are submitted after 4PM, June 26/26. 

If you are a teacher-retiree working as an Occasional Teacher and the Board's paid mandatory training may affect your pension, then it is suggested that you complete the mandatory training (a condition of employment) on your own time during the summer months.

2) Annual Offence Declaration - Even if you have been contacted by TVDSB about completing a vulnerable sector check or criminal and judicial matters check in the 2025-2026 school year, you are required to complete the Offence Declaration by August 31st, 2026. Look for the link in the TVDSB Employee Portal - 

  

3) Submit Your Claim - Occasional Teachers in daily and long-term assignments "...who are not able to receive their preparation payback period in the course of their assignment will be entitled to money in lieu." (per Letter of Understanding #5)

The deadline to submit a claim for this current school year is July 2/26 at 4 PM. Here is the link that was also sent via TVDSB's Outlook - https://forms.office.com/r/AG8wNG36YJ

TVOT members can also claim for lost prep where an Occasional Teacher is hired for a vacancy for preparation time or meeting coverage, and that Occasional Teacher does not receive a forty (40) minute preparation time period. The forty (40) minute preparation time will be scheduled as early in the day as possible based on the schedule of events requiring coverage. (per Article L18.03 (b))

4) July 31st is the deadline to submit a QECO (Qualifications Rating Statement) rating to HR, if you were in a LTO this school year and want to be compensated retroactively to properly reflect to your qualifications. QECO accepts online applications at www.qeco.on.ca . The process can take several weeks so send your receipt to Jessica Fox in HR at j.fox@tvdsb.ca to show that the process is underway. 

5) The deadline for LTOs to submit a claim for other post-certification teaching is July 31. For proof of post-certification teaching experience outside of TVDSB, the Board requires a letter on official letterhead, stating the nature of your employment, the dates of employment and notes of any leaves taken during that time. The TVOT Collective Agreement provides that international teaching and daily OT work in Canada are recognized for grid placement. 

6) To remain on the TVDSB elementary OT List, members must teach a total of 10 days per school year. This number is pro-rated for those who were on leave for part of the year or who were recently hired to the list. Participation in paid PD and the completion of the mandatory training module, count as time worked for all purposes including pension and Employment Insurance.

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Special Strategies Just for OTs - Ronald Morrish, Educational Behaviour Consultant

• Speak, walk and teach with confidence. Act like you have been teaching for 10 years using a firm voice, not a loud voice.
• Approach each lesson with enthusiasm. No student gets excited about learning something that the Teacher is not excited about teaching.
• Remember that students engaged in learning are not engaged in misbehaving. Engagement is your single best prevention technique.
• Assume the absent Teacher has left no activities or plans. Come prepared to teach all day with your own materials - an "emergency" kit covering different grades and subjects. Many activities can be integrated to include multiple subjects and topics. Be over-prepared.
• Start with an intriguing activity that captures the attention of the students.
• Reinforce appropriate behaviour far more than you scold inappropriate behaviour.
• Effective Teachers use their voice primarily to maintain the flow of the lesson. Behaviour is dealt with mostly through non-verbal techniques: prompts, cues, active supervision, redirection etc. The classroom environment tends to break down when the Teacher's voice is constantly on student behaviour rather than on learning.
• As much as possible, keep your problems in the classroom. You want to present yourself in a way that creates a positive opinion with Administration. Sending every misbehaving student to the office won't get you where  you want to go.

Celebrate the end of the school year with a bonus offer from (please tag @OTIP on Facebook, @OTIP_Insurance on X, or @otip_insurance on Instagram here)! For the month of June, receive a $30 gift card of your choice when you get a car, home or leisure insurance quote. Get a quote: https://bit.ly/4uVH1cp

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Dates for LTO Postings; June 27 PA Day; Mandatory Training; Prep Payback; H&S Training by ETFO and WHSC; Pay Errors; Summer Academy

 

- When applying for a LTO, if you save a draft of an application and come back to it at a later date, the posting will seem to have disappeared when in fact, it has just moved over to your application drafts section.

- For LTO positions to begin in September: 

1. If the Administrator plans to interview applicants, then  TVDSB will post those assignments from June 29 - July 6; 
2. If the position will be filled by central placement, then TVDSB will post the assignment from August 4 - August 10.

- LTOs and June 27th PA Day - Unless the absent Teacher is returning and being paid for the last day of school, LTOs are expected to attend and be paid for that day.  (Article L20.03). Itinerant LTO assignments end on June 26th - they do not participate that day. (Letter of Understanding #6)

- Mandatory training must be completed by 4PM on June 26, to qualify for a half-day of pay. Otherwise it will need to be completed without pay as completion is a condition of employment.  The Board reminds members to not delete entries in TVARRIS for June 26 as you will be deleting your payment for completing the modules. For further information, contact Terri Manning t.manning@tvdsb.ca in Staff Development. 

- Miss Your Prep Period? Occasional Teachers in daily and long-term assignments "...who are not able to receive their preparation payback period in the course of their assignment will be entitled to money in lieu." (Letter of Understanding #5)

The deadline to submit a claim for this current school year is July 2/26 at 4 PM. Here is the link that was also sent via TVDSB's Outlook - https://forms.office.com/r/AG8wNG36YJ

- ETFO Provincial along with the Workers Health and Safety Center (WHSC) is offering Level 1 of Labour Activist Training - Focus on Violence. This is a week long course in Toronto covering H&S legislation, advocacy strategies and exercising your rights for a safe workplace.  The deadline to register is 5 PM today. Visit http://events.etfo.org/ to register.

- TVOT members only have 12 months to recover any underpayments of salary. Article L7.12: An Occasional Teacher shall only be required to reconcile an overpayment for the twelve (12) month period prior to an error being discovered. The Board shall only be required to reconcile an underpayment for the twelve (12) month period prior to an error being discovered. Any overpayment reconciliation plan shall be with the mutual agreement of the Union and the Occasional Teacher. An overpayment plan shall commence within two months of the discovery of the error. Any underpayment shall be made on the next possible pay date or in a manner mutually agreeable to the Union and the Occasional Teacher.

Your guide to summer road trip travel safety -

There’s a special kind of magic to hitting the open road in the summer: the sun is shining, your favourite playlist is playing, and endless possibilities lie ahead. Whether you’re escaping to cottage country, visiting loved ones, or discovering hidden gems across Canada, road trips are about adventure and making memories at your own pace. Before you set out, a little preparation goes a long way. By checking your vehicle and ensuring you’re properly covered, you’ll spend less time worrying and more time enjoying every mile.

Read more at www.otip.com/article207. #OTIPUpdate

Celebrate the end of the school year with a bonus offer!

For the month of June, receive a $30 gift card of your choice when you get a car, home or leisure insurance quote. Get a quote or call 1-888-892-4935 and mention this offer!